First Look at My Eikaiwa Management System

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If you're an English school owner in Japan, you might be interested to know that I'm working on a backend admin panel to make you management duties easier.

Eikaiwa School System A sneak peek at my Eikaiwa School System (using dummy data)

A system designed for specifically for Eikaiwa schools

Instead of spreadsheets and paper records, you'll have a database with a control panel that acts as a command center for your school. With it, you can manage all your students, teachers, lessons, billing and much more, all in one place.

Just some of the features already implemented:

  • Mark a student in today's Grade 3 class as absent and move them to a make-up lesson.
  • Instantly print a teacher's schedule for the week with trials, make-ups and absences marked on it.
  • Adjust a student's fees with discounts, legacy pricing, referral discounts, etc.
  • View billing records and school earnings, generate PDF invoices and a .csv for your accountant.
  • Work through a sales funnel: inquiries → trial lessons → sign-up.
  • Use the system from the convenience of your phone or tablet when not at a computer.

A Teacher Schedule Example teacher schedule - auto-generated, ready for printing

School Sign Up Form Notice that the system supports Japanese

An enterprise-grade system with ongoing support

So what exactly is this thing? It's not a Wordpress site. It's a high-performance admin panel built with Filament - a toolset powered by Laravel, the same enterprise-grade framework used by Pfizer, BBC, and Nike.

I'm thinking of charging a flat monthly fee, which would cover your VPS hosting, security updates, bug fixes, and my ongoing support. Hopefully I can make the on-boarding process fairly smooth to remove the need for any set up fees.

Edit Course Form You can edit pretty much everything

Gauging interest

It's early days, but I intend to start using this system with my own school soon, and then see if anyone is interested in being a beta tester. Stay tuned!